Classifieds

Firm Administrator

Weaver Austin Villeneuve & Sampson LLP
Full-Time | Remote

Weaver Austin Villeneuve & Sampson LLP is a well-established intellectual property boutique serving innovative technology companies ranging from emerging startups to many of the world's leading technology companies.

We are a collegial firm of approximately 20–30 practitioners supported by an experienced administrative team. Our attorneys and staff work remotely, and we value collaboration, sound judgment, responsiveness, and a willingness to contribute wherever needed.

The Opportunity

Our long-time Firm Administrator is retiring after nearly thirty years with the firm. We are seeking a hands-on finance and administrative professional to oversee the firm's business operations.

This is a broad role in a relatively small organization. The successful candidate will work closely with the Managing Partner, the partners, staff, and outside advisors to help ensure that the firm's business operations run smoothly.

This position carries significant responsibility, but it is not a position for someone who wants to operate only at a high level or manage through layers of personnel. We have a fairly flat management hierarchy, which allows for efficient decision making.  We are looking for someone who enjoys taking ownership, solving problems, and personally handling many of the day-to-day responsibilities that keep a boutique professional services firm running smoothly.

The successful candidate will work alongside our current Firm Administrator for several months before he retires.

Primary Responsibilities

Responsibilities include:

• Oversee the firm's accounting, budgeting, financial reporting, banking, client trust accounting, cash management, and financial analysis.
• Manage billing, collections, accounts payable, payroll, and related financial processes.
• Handle the billing functions for several firm clients; including use of E-billing platforms
• Coordinate with the firm's CPA on financial reporting, partnership accounting, tax matters, and year-end planning.
• Support partnership financial administration, including partner distributions and related financial reporting.
• Administer employee benefits, retirement plans, payroll, and human resources functions.
• Coordinate recruiting, onboarding, personnel administration, policy updates and employee records.
• Manage relationships with outside professionals, including the firm's CPA, payroll provider, employee benefits consultants, insurance brokers, labor counsel, banking partners, and other service providers.
• Oversee insurance renewals, administrative compliance, and other operational responsibilities.
• Assist with firm risk management, including client intake and disengagement; and policy renewals for professional liability insurance coverage.
• Identify opportunities to improve systems, processes, operational efficiency and overall profitability.
• Provide backup support across administrative functions whenever needed.
  
  

Qualifications

The ideal candidate will:

• Have a strong foundation in accounting and finance; including an understanding of partnership accounting, and related financial and tax concepts.
• Have prior experience in Human Resources, including a foundational understanding of employment labor laws
• Enjoy taking ownership of a broad range of responsibilities, including being equally comfortable thinking strategically as well as handling detailed operational tasks.
• Be highly organized, dependable, proactive, and service-oriented.
• Exercise sound judgment, professionalism, and discretion.
• Communicate effectively with attorneys, staff, clients, and outside advisors.
  
  

Experience managing finance and administrative operations in a law firm or other professional services organization is strongly preferred.

Why Join WAVS?

This position is well suited for someone who enjoys meaningful responsibility, varied work, and the opportunity to make an important contribution in a collegial professional environment.

We offer:

• Full-time remote work
• Competitive compensation and benefits
• A collaborative, low-bureaucracy environment
• Direct interaction with firm leadership
• A thoughtful [CS1] transition and mentoring period
• The opportunity to become a highly valued member of a successful boutique law firm
• Salary between $130K - $180K annual base DOE
  
  

If you enjoy combining financial management, operational problem solving, and a wide variety of hands-on administration in a collaborative professional environment, we would welcome the opportunity to hear from you.  Reply by email to [email protected]

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